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Registered: ‎07-18-2016
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Best way to share libraries with coworkers (that's NOT EndNote Online)

I've been charged with getting EndNote (X7.4) up and going in our department. My manager wants to know where our team can store libraries and be able to use them from that location. She wants multiple team members to be able to access and update a library at the same time, but I'm pretty sure that's not an option without using EndNote Online, which she doesn't want to use. Any advice?

 

Thanks,

Steph

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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

[ Edited ]

We have a local library on our network drive in two folders.  One is read write (RW) and one is read only (RO).  When someone wants to update or add to a library they have to (and can only be the only one) open the read write library for editing.  Anyone and multiple people can open the library in the read only folder at the same time.  Everynight, our IT run a script to copy everything from the RW folder to the RO folder so it is updated.  This works well for our lab.  They just set endnote to open the RO version as the default (in preferences) and only open the RW version when needed.  -- We all work in pretty close proximity though, but one could have a chat or email connection to other users so if it is locked when you go to open it, you can communicate and ask the other user to close it.  (but the error message saying it is locked, doesn't tell you by whom). 

 

(long time Endnote user)
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Registered: ‎07-25-2016
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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

Leanne-

 

Is this through the share option or something else?  I would like to collaborate with my team that is > 14, but am unclear how.  Do I just save a copy of the library on the server and update regularly?

 

Any help would be greatly appreciated.

 

Thanks-

Leslie

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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

Ours is NOT thru the online share option.  Ours is a conventional library on our local server (not sharepoint though, which I had heard didn't work with endnote either a couple of year ago, but haven't investigated since).  Since we had this working so well, we have never explored changing to the online share options.  

(long time Endnote user)
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Registered: ‎07-25-2016
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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

So you are just saving a read-only and write-only copy nightly?

 

Many thanks!

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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

We are copying the Read/Write folder and subfolders, replacing the existing Read Only folder and subfolders each night. 

(long time Endnote user)
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Registered: ‎10-05-2016
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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

Dear Leanne,

 

at first i would like to thank you for your helpfull information.

Maybe i misunderstood something, but do i go right to the adoption, that with your solution,

it is not possible to work at the RW-file with several persons at the same time?

 

Yours sincerely,

David


@Leanne wrote:

We have a local library on our network drive in two folders.  One is read write (RW) and one is read only (RO).  When someone wants to update or add to a library they have to (and can only be the only one) open the read write library for editing.  Anyone and multiple people can open the library in the read only folder at the same time.  Everynight, our IT run a script to copy everything from the RW folder to the RO folder so it is updated.  This works well for our lab.  They just set endnote to open the RO version as the default (in preferences) and only open the RW version when needed.  -- We all work in pretty close proximity though, but one could have a chat or email connection to other users so if it is locked when you go to open it, you can communicate and ask the other user to close it.  (but the error message saying it is locked, doesn't tell you by whom). 

 


 

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Re: Best way to share libraries with coworkers (that's NOT EndNote Online)

Only one person can have the Read/Write library open at anyone time.  If is it already open to write, no one else will be able to open it, even with read only permission.  

(long time Endnote user)