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User
Posts: 6
Registered: ‎03-26-2018
0

Problem reformatting previously unformatted references

So we have this odd issue with endnote on Mac High Sierrea using Word from Office 365. When you insert references, everything's fine. Then when you unformat references, and later on try to reformat them, it does not work. It instead recognizes all the unformatted references as a block of regular text like a note instead of endnote references. Any suggestions?

Mentor
Posts: 8,153
Registered: ‎04-10-2008
0

Re: Problem reformatting previously unformatted references

you need to convert to unformatted, where they appear as curly bracketed {Author, Year #recno}  or maybe the pubmed accession number (which is my preference)  not Plain text.  

(long time Endnote user)
User
Posts: 6
Registered: ‎03-26-2018
0

Re: Problem reformatting previously unformatted references

Thanks for the reply. The problem unfortunately is that this happens when we do convert to unformatted instead of plain text. Something must be wrong with the conversion to unformatted references or the conversion back to formatting, but I can't figure out what it is. 

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Mentor
Posts: 8,153
Registered: ‎04-10-2008
0

Re: Problem reformatting previously unformatted references

Does it convert to curly bracketed text?  And are your Endnote settings set to use curly bracketed delimiters?  No one is opening the document with other software, are they?  Google docs or open office will definately strip the fields.  No one is running the windows "remove field codes" commands?  

 

I have never heard of "convert to unformatted" converting it to a document that endnote couldn't read again, although if the library isn't available, Endnote might not be able to format the document as it is missing the database files to do so?  

(long time Endnote user)
User
Posts: 6
Registered: ‎03-26-2018
0

Re: Problem reformatting previously unformatted references

I just finished checking each of these, and they do not seem to be the issue. Maybe the library is unavailable for some reason, even though it is possible to import references from it? Would you suggest trying to rebuild the library? 

Mentor
Posts: 8,153
Registered: ‎04-10-2008
1

Re: Problem reformatting previously unformatted references

[ Edited ]

Is it possible to let me see the document it self (sorry I said library but meant document)?  You could PM me (I am not endnote support, just another user).  I can look at the document if you shared it on a dropbox folder with me and see what it looks like?  

(long time Endnote user)
User
Posts: 6
Registered: ‎03-26-2018
0

Re: Problem reformatting previously unformatted references

Thanks! I'll send you the files, two versions of it jsut for an exampe. Here are screen shots in the meantime. It happens with any word file created, so we just made a new word file, insert a few referneces (the file titled 2.docx) and then unformat them (the one titled 1.docx). Once we try to reformat them, they do not get reformatted, they end up as a block of text. 

User
Posts: 6
Registered: ‎03-26-2018
0

Re: Problem reformatting previously unformatted references

Sorry, how do I send a PM in these forums? I tried but I can't seem to find a link to it.

Mentor
Posts: 8,153
Registered: ‎04-10-2008
0

Re: Problem reformatting previously unformatted references

I will need your output style as well, but that isn't what happens when you use the endnote tools to "convert to unformatted citations"  see first attachment for how you do this).

 

In second attachment, is what happens when you convert properly.  Below is formatted, above is after converting to unformated citations.  -- the bibliography disappears entirely and you are left with the temporary citation delimited by curly brackets.  I have mine set to use the PMID downloaded into the Journal Accession Number field, so I don't have to deal with changing record numbers after syncing.  (preferences setting>temporary citations in 3rd attached image).  

 

 

(long time Endnote user)
Helper
Posts: 144
Registered: ‎05-07-2008
0

Re: Problem reformatting previously unformatted references

Leanne:

 

Regarding Capture 3: What happens using this solution if you have references that lack PMID number (e.g. books or book chapters)?

 

Best wishes

 

Jan Ove

Jan Ove Rein, M.Sc. (zoology)
Senior Research Librarian (medicine)
Medicine and Health Library
Norwegian University of Science & Technology (NTNU)
Kunnskapssenteret
St. Olavs Hospital HF
N-7006 Trondheim
Norway
Phone + 47 72 57 66 89
E-mail jan.rein@ntnu.no
http://www.ub.ntnu.no/scorpion-files/ (The Scorpion Files)
http://home.online.no/~janor/start.htm (Tropical Insects & Arachnids - in
Norwegian)