08-21-2015 06:12 PM
I and a frequent coauthor each have largish EndNote libraries (~1000, most with PDF attachments). I have mine synced online, she doesn't. There is a great deal of overlap between the two libraries, probably 75% or so overlap. There will frequently be differences between libraries in individual reference entries, both in how authors' names are entered, and also in things like research notes.
We are intrigued by the possibility of mutually sharing our reference libraries, or even combining them into a third library which we then each share. But I think this would be a huge amount of work to set up, so I have some questions first:
(1) Is the idea of mutually shared libraries consistent with how EndNote sharing is conceived, or are we on the wrong track?
(2) When I tried using the web library (quite a while back) I had to abandon it because it did not let me use custom output formats. Has this been fixed? Can I now use custom formats while still using a [shared] web-based library?
(3) What about the issue of overlap, including differences between (among) individual references?
(4) What about off-line access: are the contents of a shared library cached on the computer so they can be accessed without an Internet connection?
(5) What about the idea of creating a new combined library that we would both share by joining the two existing ones and fixing up incompatibities and dupes?
(6) I understand that sharing can be done using either the web version or the desktop version of EndNote—is that correct?
(7) How many shared libraries can you connect to and use in a manscript at a time?
OK, that's about it. Thanks in advance.
09-06-2015 03:52 PM - edited 09-07-2015 03:56 PM
For a quick overview of Endnote’s library sharing and syncing capabilities suggest you start at the Endnote website which has a page devoted to the topic and includes 2 short videos: http://endnote.com/product-details/library-sharing There's also a 3rd video about "Sharing References" which you may find informative. Also, depending upon which version of Endnote you and your co-author are running, you may try doing a trial run to test and familiarize yourselves with the library sharing/syncing feature.
10-07-2015 11:36 AM
Thanks to the OP for the initial questions, and answers CrazyGecko.
I wanted to ask about the original library location with the library sharing feature. Can we assume the original "owner" of the library will always be accessing the library from its default location, If that library is located on a shared drive on a network server (as with non-shared libraries in prior editions)? If other users on the network wanted to use the same library concurrently, the "owner" of the library would have to sync and share it, and those people the library are being shared with would need to log into their online Endnote account to access the library.
Thanks for any further info you can provide.
10-08-2015 07:48 AM
I wanted to ask....
Can we assume the original "owner" of the library will always be accessing the library from its default location, If that library is located on a shared drive on a network server (as with non-shared libraries in prior editions)?
Not necessarily. I haven’t come across any product information that specifically limits the “original owner of the library” to work from one computer location. Moreover, since the original owner can sync the library from an office computer and to other computers (e.g., home) this seems to confirm being able to work from multiple locations. However, suggest you contact tech support for confirmation:
For help using EndNote
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+1-800-336-4474, press 4
If other users on the network wanted to use the same library concurrently, the "owner" of the library would have to sync and share it, and those people the library are being shared with would need to log into their online Endnote account to access the library.
When the “original owner of the library” syncs that library to his/her Endnote online account, he/she can: 1) configure the level of access/permission for other users, and) create a list of users’ email addresses who are notified that the original owner of the library has made a library available for sharing via their Endnote online account. Refer to the training video “How to share your library or create a new team library”.