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Posts: 7
Registered: ‎08-27-2008
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Re: Sync does not sync record numbers

Thanks Leanne,

So rather than the "label" field, you're using Accession Number in your temporary citations. And for references not including an Accession Number, you do a change/move/copy procedure to copy the record number into that field?

 

You mentioned earlier that when using the label field, you had to insert characters before and/or after the record number to ensure the citation linked to the correct reference in your library. Is this no longer needed when using Accession Number?  

 

Finally, to be sure I understand - I see how this would work like a charm for doing the copy procedure on all references in my library w/o accession numbers. It doesn't matter that these references all have different record numbers on my different PCs. Once I establish the new Accession Numbers, those numbers get synced to the matching references on all my other machines, as well. Is that correct? 

 

Say I import some new references without accession numbers and don't get around to copying over the record numbers for a few days. Meanwhile, through online sync, these references all exist, but have different record numbers on my office PC, home PC and laptop. When I get around to copying over the record numbers to the Accession Number field, should I always be sure to use the same computer to do that? Otherwise, I think there'd be a chance of getting duplicate numbers in that field for different references. Does that make sense?

 

Thanks!

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Mentor
Posts: 8,254
Registered: ‎04-10-2008
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Re: Sync does not sync record numbers

[ Edited ]

to be honest, I haven't updated the empty accession numbers, except for a few old records that I still cite, where I had to refind the records in pubmed and copy the accession or doi, so it could update record in the original library -- I still wish endnote could combine duplicates, but then I would like the option to let me define WHICH record number would be retained!   

 

I personally haven't had any issues and acc numbers appear to be unique, however,  99% of the time, I use my own computer or a computer with access to my library on the network drive (and yes, I know the developers recommend against a networked drive used for the library, but after 19+ years -- I am absolutely an "old dog". ).  I only use the cloud version of the library when I am traveling with my laptop and am usually not doing that much heavy editing of manuscripts.  Mostly retrieving PDFs for review, etc.  Even then, I try to remember to copy my library to the laptop before leaving, so that I can work offline.  

(long time Endnote user)
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User
Posts: 7
Registered: ‎08-27-2008
0

Re: Sync does not sync record numbers

Thanks Leanne,

 

Your last comment about the cloud drive leads me to my last (maybe) question.

 

I have a single, large Endnote library that I do not share with anyone. However, I use it with 5 different PCs, depending on where I am. I like to have it on the HD of each computer. 

 

Basically, I see two options moving forward:

1) I turn OFF Endnote's syncing feature and put my library in a folder that IS synced with the same folder on my other PCs through a cloud drive service. That would keep the library synced across all devices, with matching record numbers, etc.

 

2) I turn ON Endnote's syncing feature and put my library in a folder NOT synced through my cloud drive service. This would also keep my library synced across all devices, but without matching record numbers, so I'd have to use your accession number strategy. 

 

#1 would be a bit less work. #2 would ensure I've got an up-to-date copy on Endnote's server (which I rarely use, however). I'm leaning toward #1, but wondered if you've got any thoughts. 

 

Thanks!

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Posts: 8,254
Registered: ‎04-10-2008
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Re: Sync does not sync record numbers

Syncing folders thru cloud drive service absolutely requires that you NEVER sync while a library is open on any one of the machines.  So if you leave it open and forget, and it syncs,  and database files are open, that will absolutely corrupt the library.  I think that is just too dangerous.

 

I manually sync thru endnote on my main machine - occassionally, especially after adding records, so I have the backup.  

(long time Endnote user)
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User
Posts: 7
Registered: ‎08-27-2008
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Re: Sync does not sync record numbers

Leanne,

Thanks very much for walking me through this. I did notice a few hangups using the cloud drive strategy, as you mentioned. I ended up going with your Copy record number to accession number strategy, and it worked like a charm. 

You've been a great help. Much appreciated!