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New User
Posts: 1
Registered: ‎06-06-2010
1

Numbered references in alphabetical order

[ Edited ]

I've written a paper for my bachelor assignment, and am currently finishing up. I noticed just now that the template I have to follow has numbered references in alphabetical order. I however have used Endnote X3 (in word 2007, if that matters) using the style "Numbered", but this numbers in order of occurence and not in alphabetical order. My question is, therefor, if the style I want (so numbered references but in alphabetical order) is possible within Endnote X3, and if I can just switch to it such that Endnote will do all that converting work for me!

 

I found the following topic using the search button (http://community.thomsonreuters.com/t5/EndNote-How-To/Numbered-citations-and-bibliography/m-p/1093/h...), but it doesn't say exactly what style etc, just some in Medicine. Also it's quite old, from end of 2008 and not sure what version of Endnote he was using either.

 

I hope you have some good advice!

Thanks in advance.

Mentor
Posts: 8,102
Registered: ‎04-10-2008
0

Re: Numbered references in alphabetical order

Absolutely.  that is what Endnote does.  If the rest of the references looks eactly as you want, then you can edit it, and change the bibliography (and citation, if you want) sort order to alphabetical. There are several choices there depending on whether you want the secondary sort to be Title or maybe year.   

(long time Endnote user)
New User
Posts: 1
Registered: ‎08-16-2012
0

Re: Numbered references in alphabetical order

 What's to be done if my choice is:  the secondary sort is year?

 

Thanks in advance for your help

Mentor
Posts: 8,102
Registered: ‎04-10-2008
2

Re: Numbered references in alphabetical order

[ Edited ]

You edit the output style.   See the attached GIF.  You first Edit>output style> edit "selected base style".  then edit the bilbiography Sort Order (note there is also a place you could independently sort the citation groups, but that wouldn't make much sense in a numbered bibliography)  and then choose your poison.  Either by author + Year+title or first Author+Year+other authors. 

 

Save As the style to a new name and then be sure you change the word document to utilize that new style.  Changing to it in the endnote program does not change the style already in use in a word document. 

(long time Endnote user)
New User
Posts: 1
Registered: ‎07-08-2014
0

Re: Numbered references in alphabetical order

Dear Leanne

I use your advise and find it very useful. Thank you very much.

 

best wishes

Azam Mahmoudi Aznaveh

User
Posts: 10
Registered: ‎03-14-2014
0

Re: Numbered references in alphabetical order

Great thread! It solved exactly the problem I was struggling with. However, I have a question concerning how to format the in-text citations using the Numbered style. I need to distinguish between the following two types of in-text citations:

[1]               (no page number)

([2], 23)      (page number --> need to add a parenthesis)

Currently the citation template is ([Bibliography Number], Cited Pages)

The problem, however, is how to let EndNote know that I only want to add the parenthesis when there is something in the Cited pages field?

 

Thanks in advance,

Marielle

 

Mentor
Posts: 8,102
Registered: ‎04-10-2008
0

Re: Numbered references in alphabetical order

 

 

Is this in author instructions somewhere?  -- I would see this as confusing, and would probably prefer to indicate this as [2, p. 23]  Which would be represented by [Bibliography Number|,*p^pp*Cited Pages|]  I think. The  * represents the "link adjacent" which appears in the citation template as a centered tiny diamond shape and has to be inserted manually from the insert field drop down.  The | is the "separation" pipe character and can be typed from the keyboard or inserted from the insert field drop down.  

(long time Endnote user)
User
Posts: 10
Registered: ‎03-14-2014
0

Re: Numbered references in alphabetical order

Thanks for your quick reply, Leanne!

I also find it confusing (and a bit strange), but that's the style of the journal I'm preparing a manuscript for....

Mentor
Posts: 8,102
Registered: ‎04-10-2008
0

Re: Numbered references in alphabetical order

[ Edited ]

([2], 23)      (page number --> need to add a parenthesis)

 

then I would just manually insert the first parenthesis and have the field look like this?  

 

[Bibliography Number]|,*Cited Pages)|

 

but let me try a couple a things... 

 

 

 

(long time Endnote user)
Mentor
Posts: 8,102
Registered: ‎04-10-2008
0

Re: Numbered references in alphabetical order

I have a solution, if you never use this as a "grouped" citation.  See the attached image of the citation template options.  

 

You would edit your citation to include the pages field and after that, convert the citation to the Author (Year) option, and it now gives you want you want.  

 

How does that work for you?  If it does, I attach the modified style and you can copy the text from the appropriate field. in this one to your modified style?

 

 

(long time Endnote user)