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New User
Posts: 2
Registered: ‎07-29-2017
0

PDF attachments: why is endnote putting each PDF in an individual folder?

Hi,

 

Just started working with Endnote X8 (Mac version) and have noticed that when importing PDFs Endonte is storing them each in an individual folder, i.e. a single PDF in a single randomly-named folder.  I've been through the preferences and can't find a way to override this.  Given I have approx. 2000 references, surely each PDF is not going to reside in it's own radomly-named folder - this is a completely nuts approach to digital file management.

 

I've previoulsly used Papers for Mac, which gives complete freedom to customise PDF attachements - by author; by journal; by year etc.  Can this be done in Endnote?

 

And another frustration - Endonote will not rename PDF's based on the criteria I've set.  This seems more prevalent for PDFs for which I've needed to manually enter the reference information. 

 

If anyone can shed any light on my frustrations, I'll be very grateful!!

 

Many thanks,

Cain

Moderator
Posts: 101
Registered: ‎03-27-2008
0

Re: PDF attachments: why is endnote putting each PDF in an individual folder?

Hello Cain,

 

I'm sorry for the trouble you're having with EndNote's PDF indexing.

EndNote creates a unique folder to ensure that PDFs do not get overwritten by other PDFs.

And, unique folders containing the filenames is the route we've chosen to ensure this doesn't happen.

 

In the EndNote Preferences, under PDF Handling, it is possible to adjust the convention by which EndNote automatically renames the relatively linked version of that file.

 

Otherwise, the best way to get a copy of the PDF attached to an EndNote reference is to highlight the record in the list, and under References - File Attachments, there is an option for "Save As...", which will create a copy of the PDF attached to that record, and offer you the option to save it wherever you like.

 

Please let us know in the Suggestions forum if there is something you would like changed, or you think would be an improvement to the software.  We're always looking for ways to make things better.

 

Thanks!

Steve

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Customer Technical Support
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Thomson Reuters

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New User
Posts: 2
Registered: ‎07-29-2017
0

Re: PDF attachments: why is endnote putting each PDF in an individual folder?

Hi Steve,

 

Thanks for your reply.

 

Unfortunately, in this case, Endnote's file organising system isn't going to work for me.  I need a file system that is logical, organised and useful outside of the software, as one day I may decided not to use Endnote or it may stop being developed etc. - having 2000 papers in 2000 randomly-named folders would be a nightmare to clean-up.

 

 

Many thanks again,

Cain

Mentor
Posts: 7,795
Registered: ‎04-10-2008
0

Re: PDF attachments: why is endnote putting each PDF in an individual folder?

To each their own.  I have endnote to retrieve my PDFs and I can find them by a simple name year search because of my chosen naming convention in their relative location if I wanted to find them on the machine.  I don't need them "physically" in one place, or manually organized.  Even before the option to attach PDFs (yes I am that old) my printed copies were (and the pre 2002 or so still are)  stored by record number in binders.  

(long time Endnote user)
New User
Posts: 1
Registered: ‎04-28-2018
0

Re: PDF attachments: why is endnote putting each PDF in an individual folder?

Hi,

It is a bit strange that with so many alternative solutions, endnote engineers opt for the awkward one folder-one file solution to prevent pdf file from being overwritten. Check out papers3  they solved it with an extremely flexible solution. Also, the naming of pdf is more flexible than in endnote.I am sure endnote software engineers can also excel! Rita

New User
Posts: 3
Registered: ‎05-21-2018
0

Re: PDF attachments: why is endnote putting each PDF in an individual folder?

I am a long time EndNote User. Until now, I have been using EndNote in a Windows computer. Now I am using a Mac (macOS Sierra). I have now an EndNote version for Mac. 

 

My Problem:

Until now I had my Library.enl (with around 1500 entries) in a folder "D:/Literature". In this folder were also all my PDFs.

I did not let EndNote rename or relocate my PDFs. I attached the files by drag and drop.

In the new computer, EndNote does not find the PDFs. 

 

My solutions (they did not work):

To solve the problem, I tried to convert the file attachments to relative links, in the end I had a folder with a strange name (a couple of numbers) for each PDF, about 1500 folders... That's really not what I was looking for :/

 

I tried also to open the Library.enl file with a text editor. I tried changing all the paths by copy and paste. This did not work either.

 

My question:

How can I copy the Literature folder (the Library.enl and all PDFs are there) to the Mac so that the Library.enl finds the file attachments?

 

Thanks in advance for your help!

-a- 

 

Mentor
Posts: 7,795
Registered: ‎04-10-2008
0

Re: PDF attachments: why is endnote putting each PDF in an individual folder?

How does the mac deal with a newly attached absolute path?  I doubt that Endnote will ever change how they create the PDF locations for relative paths.  -- The software would be so redesigned -- they might as well give it a new name.  

(long time Endnote user)