how to modify styles in Endnote Web

I do not frequently publish in the humanities where this style is used. However, for the specific journal to which I was submitting (ITAL: http://www.ala.org/ala/mgrps/divs/lita/ital/informationauthors.cfm ) they want Notes according to the ‘N:’ style in place of the bibliography.

At http://www.chicagomanualofstyle.org/tools_citationguide.html it says: “The humanities style is preferred by many in literature, history, and the arts. This style presents bibliographic information in notes and, often, a bibliography.”  It says “often” and not always. In my opinion, both would make sense only for a book (where you have notes at the end of each chapter, and a bibliography), but not for journal articles.

Note that while I can remove the bibliography Endnote places, I am unable to remove or fix the notes (and still use Endnote Web’s Chicago A style). I end up with notes that don’t work as a bibliography unless manually extended. The bibliography Endnote places is useless.

What am I missing?

Hello,

Your information is correct, our style does both the footnote (Note) with the bibliography at the end.  The footnote format of citations for Chicago A wants you to include just the “cited page” of an article.  We have included a function that allows you to manipulate the citation to include the cited pages of a particular article, from within the bibliography.

The difference between the “Cited Page” function and the “Pages” function is:

Cited Pages are actually inserted from within Word, by using the “Edit Citation” function.  This is a right-click function in Word that allows you to manipulate your citiation by adding to or deleting from the components in the citation.  If you hover over one of your citations in Word, and then click the Right mouse button, you can see the “Edit Citation” dialog.  Select this dialog and click _More, _here is where you’ll enter those “Cited Pages” in the Pages line.  Enter a page number, then click OK and you’ll see how the endnote gets re-formatted to include your page number.

The Pages function, which is a bibliography function, just pulls the page numbers from your library, it doesn’t use a specific page number, just the range of pages that were included with the citation that is stored in your library.  Since Chicago A doesn’t use the “Pages” function in the Note section, you will have to use the above scenario to add any page ranges you wish to add.

Of course if you don’t need the bibliography, you’ll have to remove it when you complete the formatting of your paper. 

Please let me know if you need additional assistance,

Sincerely,

RSContentAdmin

Thanks for your reply.

I did discover the option to enter a “Cited Page.” I think understand now what Endnote provides.

As I said before, this is useless, except perhaps for a long document, say a book, that required both endnotes at the end of each section (with cited pages, individual to each endnote) and a bibliography (with a page range for each reference).

May I challenge you to provide just 1 journal article - just provide a DOI - that

  • uses Chicago Style A and endnote style format

  • requires page ranges for each reference, *not* cited pages

  • can be created with Endnote Web *as* the product stands. 

I do not see how. Certainly, the article for the journal I am submitting to *CANNOT* be created with Endnote (unless I “abuse” the Cited Pages features to enter page ranges, which is tedious and undoes all changes when bibliography entries are updated.)

Here is an example of an article that CANNOT: 10.1111/j.1468-5930.2009.00427.x

Hello,

Yes we would be very happy to provide this style.  We can create a style for most any format, we just need the requirements.  Getting them into EndNote Web is a function that your University EndNote Web Admin can take care of for you!  We would just need to coordinate with the person that is serving as your EndNote Web Admin at your local site and then we can customize a style for you based on the guidelines that you noted in your previous post.

RSContentAdmin

You are side-stepping the question.

My question was if it is possible to produce a journal article in a common and heavily used style with your product as it’s delivered (without requiring local customizations, styles, and extra server and this and that).

Can it do that?

In your earlier post, you reference the Chicago Style guide that states that the style “often” includes notes and the bibliography. Your particular need is not one of the more frequent use-cases for this style. We try to support the broadest range of users’ needs but also try to support as many individual journals possible. In the event a style is not quite right, the desktop provides the ability to customize a style to meet your individual needs.

I apologize that you are not finding this to be the case for ITAL. My colleague has offered to create a style for you and coordinate with your administrator to post the style for your EndNote Web set. If this is not suitable, you have the option to create a custom style directly with EndNote.

Thank you for your feedback,

  Mathilda, the EndNote Web team

Mathilda,

you say you “try to support the broadest range of users’ needs” and that my “particular need is not one of the more frequent use-cases for this style.”

I have provided a) the instructions for the journal I’m submitting too, b) a random example of a paper from a different journal that follows the same guidelines. Personally, I’ve never seen a journal article that either has both Endnotes and a bibliography, or in which the bibliography contained cited pages rather than page ranges. My intuition is that it just wouldn’t make sense.

I challenged you to provide a single journal article that can be created with Endnote Web’s Chicago style as it is. Surely, if you support “frequent use-cases” you ought to be able to show just one example. Are you able to?

This is bizarre; I know I must be wrong, I just like to learn how and why.

There is a straight forward method for changing Chicago A in EndNote to accomplish what you want which is described in this post - http://community.thomsonreuters.com/ts/board/message?board.id=en-files&message.id=197&query.id=19522#M197. This method would provide the complete footnote and remove the bibliography so no modification would be needed after a reformat and you could re-use the style for all appropriate future publications.

So we can create a modified style for you and coordinate with your EndNote Web site admin to get it posted if you provide your institution information. (Note: Often the site administrator will make these customizations for you.) You can do it directly with EndNote and we can put you in touch with your admin to get it posted. Lastly, we can investigate the frequency of this request to provide a standard Chicago A footnote without a bibliography.

Let me know your preference, specifically if you would like us to coordinate getting the style posted through your administrator. The goal of our applications is to make formatting easier, and I believe we can still accomplish that for you.

Best regards,

 - Mathilda, the EndNote Web team

Mathilda,

thank you for your reply.

You are still side-stepping my question. You claim that your product Endnote Web, as provided, covers “frequent” use-cases of Chicago Style A. You further claim that my use case of an endnote-style bibliography with page ranges is not frequent and thus would require either the use of your Desktop product (and the inconveniences it entails) or the site-specific accommodations.

Please either retract those claims, or provide a single example of a published paper that is using Chicago A that can be created with Endnote Web as you provide it.

For what it’s worth, finding the counterexample whose DOI I provided didn’t require any effort on my part - it was the first journal paper using this style I encountered in a Google search.

The article example you provided actually uses a numbered style within the text and a numbered bibliography at the end. Regarding your request for an article example that EndNote Web would support using Chicago A with footnotes and a bibliography, please refer to any of the papers published by the NeoAmericanist journal - http://www.neoamericanist.org/papers.html.

Best regards,

 - Mathilda

@medmunds wrote:

The article example you provided actually uses a numbered style within the text and a numbered bibliography at the end.

 

Yes - and that is exactly what I need!

So can an article like that one (at dx.doi.org/10.1111/j.1468-5930.2009.00427.x) be created with Endnote Web as is?

Note that the article uses page ranges in is bibliography and does not have a separate endnote section, nor does it use footnotes.

If so, please explain how. Perhaps using a different technique than inserting endnotes in the text?

If not, confirm that it’s not possible.

 

Regarding your request for an article example that EndNote Web would support using Chicago A with footnotes and a bibliography, please refer to any of the papers published by the NeoAmericanist journal - neoamericanist.org.

 

I stand corrected. I note though that this makes sense only with footnotes that can appear at the bottom of each page, not with endnotes.

Hello gback,

I was incorrect that the example you provided was a numbered style.  It was using endnotes and a format different from Chicago A (e.g., author name treatment). I apologize for that confusion. Using a numbered style would not give you the flexibility to use Edit Citation(s) to add additional information, like “see articles in…” As mentioned earlier, it will not necessarily comply with other Chicago A formatting guidelines.

I have a modified Chicago A style so please look for a private message with additional information.

Best regards,

  - Mathilda

We posted a new Chicago A style on July 30, 2009 in EndNote Web that should address this format. Please give “Chicago A (endnotes only)” a try.

 - Mathida

Hi, 

I am accessing Endnote Web trough my institution (University of Northern British Columbia), however the bilbiographic styles I have access to are very limited (21 styles total). I’ve talked with my librairan and they can access tons of other styles (I need a journal specific style - Microbial Ecology). I don’t know why I can’t see those other styles from my account. 

Thanks for any help 

@annieclaude wrote:

 

I am accessing Endnote Web trough my institution (University of Northern British Columbia), however the bilbiographic styles I have access to are very limited (21 styles total). I’ve talked with my librairan and they can access tons of other styles (I need a journal specific style - Microbial Ecology). I don’t know why I can’t see those other styles from my account. 

 

Accessing Endnote through a network suggests the network administrator may be determining and limiting access to Endnote’s output styles to your institution’s community of users. Given the large number of output styles available defining a set number for each group of people is meant to facilitate and expedite IT performance for all users.

If there are certain output styles you need to access, you should identify them and request the network administrator to make them available for you.

@annieclaude wrote:

 

I am accessing Endnote Web trough my institution (University of Northern British Columbia), however the bilbiographic styles I have access to are very limited (21 styles total). I’ve talked with my librairan and they can access tons of other styles (I need a journal specific style - Microbial Ecology). I don’t know why I can’t see those other styles from my account. 

 

Accessing Endnote through your institutional network suggests the network administrator may be determining and limiting access to Endnote’s output style files based on the user’s status or need. Limiting access may facilitate and expedite IT performance given the large number of Endnote output style files available.

You’ll need to contact the network administrator to install and make that particular Endnote output style file available to you.

Hi, 

The issue seems to be with my account since other people from my institution with the same access as mine have a way longer list of journal styles. 

@annieclaude wrote:

The issue seems to be with my account since other people from my institution with the same access as mine have a way longer list of journal styles. 

 Suggest you contact tech support:

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@rscontentadmin wrote:

Hello,

 

Yes we would be very happy to provide this style.  We can create a style for most any format, we just need the requirements.  Getting them into EndNote Web is a function that your University EndNote Web Admin can take care of for you!  We would just need to coordinate with the person that is serving as your EndNote Web Admin at your local site and then we can customize a style for you based on the guidelines that you noted in your previous post.

 

RSContentAdmin

Dear EndNote support,

I am a librarian at UCLA Library – and we’re interested in whether a style we have created could be incorporated into EndNote Web.  I just don’t know who our University EndNote Admin is – since, I think, we have access to EndNote Web through one of the databases either California Digital Library or UCLA licenses.  Can you help me figure out who the UC or UCLA University EndNote Admin is?  Thanks so much!  –zoe

Zoe Borovsky, Ph.D.

Librarian for Digital Research and Scholarship

UCLA

So you can contact either Rikke Ogawa or Richard Davidon they should the ability to add styles to EndNote online for UCLA.