Creating a Style with Times Cited

The Times Cited Field is in the Notes Field together with a clutter of Author’s names.  I have generic style that I have created to include the work’s DOI number.  I can introduce the Notes field into the style, but Times Cited is always cluttered by the other items in the Notes field and I don’t want them.  How do I get Times Cited only?

Hello Stumped,

I’m terribly sorry.

In order to get that information to appear in the bibliography without all the other Notes information, you would either need to copy the information to its own field, and then set the field to appear as part of the style.

Or, clean the other information out of the Notes field, so that the Times Cited information is alone in the field.

Please let us know if there is anything further we can do to help.



As Steve noted, once the record data is in Endnote, manual removal of the superfluous information is needed in order to isolate the Times Cited info.

From where (online database provider) are you exporting the data from into Endnote? A workaround might be possible if: 1) the exported data can be saved as an RIS file; 2) the placement/format of the Times Cited info within the RIS file permits parsing for a clean import  into Endnote; and 3) constructing a corresponding import filter to accommodate the “tagged” data depending upon your data source.

I am using Web of Science and EndNote X8 for Macintosh.  I sync all my on-line EndNote results between EndNote on-line and my local file. When I examine the on-line version, there is a separate field called Times Cited, but when I look at my desktop results I do not find this field.  There seem to be 3 possibilited:

  1. The field Times Cited exists on my desktop file, but I don’t know how to display it.

  2. There is some control on syncing that I have not set to transfer this field.

  3. I cannot bring the Times Cited field to my desktop.

Can you tell me what is goijg on?

I don’t actually have any experience -  but I would think that  the WoS (TS) connection file  should be able to be edited to direct the timescited into a different field, or to remove the other items that get redirected to Notes.  The template mapping of that connection file (assuming it is the one used) is shown in the image attached.  if you removed everything else heading to “notes” then you should only download the timescited to that field, for example.  If you still need those other things, you could use a custom field and redirect the timescited there?  

You would then “save as” that connection file to a new name, and select more and then the new connection file, so you can use that one to search and see if it works?  

stumped: Syncing is convenient but, as you’ve found with the Times Cited field, limits the control you have over your data. So suggest you consider importing the data into your EndNote desktop instead of syncing.

Yes, the Endnote WoS connection file* could be edited so as to “ignore” adding multiple fields other than Times Cited in the Notes field (as Leanne noted). The process is the same as editing an import filter file. However, key difference in using a connection file is that the user cannot preview then select the search results before downloading. Downloading into Endnote immediately starts once the search parameter has been keyed in and the search is activated. In contrast, if the user searches from within WoS, each found item could be previewed and evaluated as to whether to download or not. The selected search results would then be saved as “Save to Other File Formats” then as “Other Reference Software” format (see attached image).

At this point, it’s up to you (“stumped”) to indicate how you want the Times Cited field to appear in the Endnote record: 1) remain in the Notes field but without the additional field data; or 2) in another field (e.g. Notes, or a custom field). The info will facilitate editing the import/connection files accordingly.

*Note: During testing it seems that the Endnote WoS connection file does connect but is unable find any search results. The server address the connection file is correct so it’s unclear what may be the problem. So you might consider using the import method in the interim.

CG, – they are downloaded but to a temporary location.  You then select and copy what you are interested in, to your library?   

True, it is a temporary download, Leanne, however I still need to blindly download first then preview each entry. So my preference is to preview first, then select, and finally download into Endnote. Also, since I’m already searching within WoS, there’s less clicking involved in the process.

BTW, Endnote’s connection file works where there is IP authentication and VPN (e.g., on-campus). The alternative for off-site access is to use the gateway portal through the library webpage.

Yes, – Now I can see and understand your work flow.  As we don’t subscribe to WoS - it just didn’t occur to me.  Sometimes I do that in Scopus especially when I am looking for specific authors with otherwise ambiguous names and more rarely in PubMed.