Corrections for my thesis - referencing help

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1

Dear Endnote community,

My PhD thesis is made up of 8 Chapter plus Appendices. It is nearly 600 pages long and includes approximately 600 references in total. Each chapter was developed using Word (Mac) as an individual document with its own Endnote bibliography. I then combined the chapters, formatted the document as a whole (style guide, contents page, headers and footers etc). Finally, I converted it to a PDF for submission.

I now have a few minor corrections to address before my degree is conferred. 

I need to add a paragraph with some new references to Chapter 1 and a couple of sentences with new references to Chapter 8. 

Can I make these changes somehow using the whole formatted document? If I add the references it doesn’t just alter the references for that chapter (despite section breaks being in place)? 

I really don’t want to have to go back and work with the individual chapters and then have to spend time re-formatting the whole document.

Any help would be truly appreciated. 

2

You can make changes as needed using the entire document but the effect will depend on whether you are using an Author-Date output style or a Numbered output style.

Using Author-Date will just involve inserting citations and additional text which in turn will update the bibliography. On the other hand, using a numbered output style will cause a rippling effect throughout the entire thesis by changing the number sequence of each citation which will also be reflected in the bibliography.

Also, regardless whether you are using an Author-Date or Numbered output style, inserting additional citations and text will impact the pagination of your entire document regardless of the section breaks, particularly if the added citations/text exceeds page length and spills over to another page. (unless your current section breaks have sufficient blank space to accommodate insertion of the new text and citations within chapters 1 and 2). This, in turn, will cause page numbers to change for the entire document and necessitate updating the Table of Contents and appendices.

Also, due to the length of your document, make backup copies while working so in the event something unexpected happens at least you have a backup copy at hand.

4

Hi Leanne 

I have made some progress towards solving the issue but have encountered some more problems too. 

I made a copy of my Endnote library and was able to change the settings to attach a new bibliography at each section break. 

This involved also creating a new copy of the output style (which is a numbered style)  

I thought I had solved the problem. 

However when I turn off CWYW the end of the document “disappears” (Chapter 8 and all the appendices). 

Some of the Chapter bibliographies disappear and some don’t???

When I do try to insert references I can do this for every Chapter except Chapter 8. 

I get an error message " Please move the insert point outside of any other field".

So frustrated that trying to format my document is taking so much longer than it took to do the corrections.

Any ideas appreciated