Mac Endnote X5 and Word version 12.2.8

I have a student who is using Chicago 16th A.  We have added the archival template and inserted the fields she required.  When inserting two different records with the same title or author but different dates and records, the citation is being repeated in Word e.g.

Chief of Radio Patrol to Director 26 June 1981

Chief of Radio Patrol to Director 27 july 1981

They are seperate records but when both inserted, only the details for the first one appears but for both entires.

Any ideas?


Paul Horsler

Generally this kind of issue is going to be caused by EndNote believing the items to be duplications of one another.

When this happens, EndNote will seek to merge those in the bibliographical list.

There are two good ways to solve this issue, and both are settings in EndNote Preferences.

1)  Go to the Duplicates settings, and turn on additional fields to consider when matching duplicates.

This is going to be the preferred way to resolve the problem.

2)  The Formatting settings have an option to completely turn off this merge function.

This setting should work more than fine…  assuming that you do not have duplicated records in your library.

If both versions of a duplicate are cited, they will both appear in the bibliography.

I do hope this helps!



Steve, the first won’t work. Really, the only option if the references are merging, is your option two, or to try to make a subtle change in one of the fields, to disambiguate them. 

From Endnote’s Help: 

Merge Duplicates in Bibliography

When this option is selected, EndNote automatically omits duplicate references from a bibliography. It is a good idea to use this option if you are citing references from multiple EndNote libraries in one paper. In this situation, the same journal article reference might appear in two libraries and would have two different record numbers. EndNote will not identify the records as duplicates unless you have this option set to merge duplicates.

When this option is selected, EndNote checks the bibliography for duplicate references during the formatting process. If duplicates are found, they are removed. References are considered duplicates if they are the same reference type (such as Journal Article or Book) and the following fields are identical: Author, Year, Title, Secondary Title (Journal, Newspaper, Magazine, Book Title, Series Title, Conference Name, and so on), Volume, Issue, and Pages.

Note: The Duplicates preference settings do not apply to this feature. The criteria for determining duplicates is fixed for the “Merge Duplicates in Bibliography” setting.

1 Like

Terribly sorry for the misinformation!

I don’t think I had ever noticed that in the documentation.

Thanks Leanne!