Author Abbreviation

EndNote EndNote How To
1

How do I get Endnote not to abbreviate one of my authors. For instance, if I want to cite the following:

U.S. Geological Survey, (2016), National Water Information System data available on the World Wide Web (USGS Water Data for the Nation), accessed February 10, 2016, at URL.

If i enter the author as U.S. Geological Survey, I’ll end up getting:

Survey, U. S. G. (2016), National Water Information System data available on the World Wide Web (USGS Water Data for the Nation), accessed February 10, 2016, at URL.

Thanks.

3

I do have the name with internal commas in it: “National Academies of Sciences, Engineering, and Medicine”

What should I do to prevent Endnote abbreviating it as
“E. National Academies of Sciences, and Medicine”

5

thank you. Double up like the following works for me:
National Academies of Sciences, , Engineering, and Medicine

6

You only need to double up the first comma:

National Academies of Sciences,, Engineering, and Medicine

I teach the students to think of commas in the name fields as of field delimiters. Once you have understood this ruleset, it’s all logical (more or less :wink: )

  • The first comma will always seaparate a last name (left of the comma) from a given name.
  • The second comma separates the given name from a static suffix (which won’t undergo any swapping around or abbreviating). E.g. King, Martin L., Jr.
  • Any further comma really is a comma.
  • The first comma is treated according to the context (not present, whe given name precedes surname, obviously,…).
  • The suffix is always separated from the preceding namepart by a comma.
  • If no comma is present, it interprets the last word as a last name, so U.S. Geological Survey is interpreted as if you entered Survey, U.S. Geological.

→ What you have to do with organisational names is, enter what I call an “empty given name field”:

  • If the organisation name has no comma, add the comma at the end.
  • If the organisation name has one or more comma, add a comma next to the first one in the name. This makes EN think of an empty given name field and just place the suffix next, which is always preceded by a comma, so it formats the name as intended.

EDIT: corrected the case of no comma in a name field, added examples and improved some wording.