Multiple Book Chapter Files with One Bibliography

How can I link several Microsoft Word files together so EndNote creates only one bibliography.

I am beginning a book with eight chapters, each in a seperate MS Word file. Rather then a repetitive bibliography at the end of the eight files, I would like to maintain one bibliography.

Is this possible? Dennis

See this FAQ for an explanation of how to combine the chapters, either now or at the end of the project.

Thanks John for providing a FAQ link to the details on how to combine MS word files to create a single bibliography. This is most useful when the chapters are completly written near the end of a project when all can be combined.

However, I am at the beginning of a book writing project and I wanted to set up the linked MS word files in a way that only one bibliography was produced by EndNote. This would allow me to focus on only one list of references to make sure that all the proper sources were included. Otherwise I have to maintain 8+ bibliographies at the end of each chapter.

Any ideas on how EndNote can do this? Dennis

I would try either having a group that you dragged references into when you referenced them, and you can export that to a file, or create a library that you drag them to? 

Also, you could recover the traveling libraries from each of the chapters and import them into each other, to create a library of the references used (with discard duplicates on). This can be exported into a document.

Alternatively you can consider Master Documents (which most people avoid due to its history of sensitivity to corruption).  There is a discussion of this at:

All of these seem to require some manual steps to accomplish your goal. 

Message Edited by Leanne on 04-08-2009 10:03 AM

From the suggestions, creating a Master document file in MS Word appears to be a way to create a single EndNote bibliography from multiple book chapter files.

Given the history of corrupted files using a MS Word Master document file, are there suggestions on how to prevent corruption.  For example, I would be working with the chapter files for some time in the production of a book. When does the corruption take place, in the copying, saving and moving of files? If I knew where the risk was I could take steps to prevent it. Dennis

If I were going that route, I would have two folders.  One that I work on with the chapters, and when I wanted to create the master document, I would copy them to the master document folder (always keeping the same names), to create the fusion.  This would protect the originals, but give you the flexibility you desire.  I think the corruption issue has decreased over the years, but you are working with two megalith programs, with a lot of inserted code, so caution and backups is probably the best way forward. 

I usually like to work with one large document so I can do global searches and replaces more accurately. Plus the Word master document process always confused and worried me. To that end, we created a Word tool, myWriterTools, that among other things will take a document and, based on the chapter heading style, create separate documents, one for each chapter, front material, and back material. That way, you can work on your large document and only make chapter documents when they need to be submitted. There are more details at

Note: The moderator has approved me mentioning a product here but there is no endorsement or recommendation from EndNote about our product.


Thanks for that workaround, very helpful.  I am in final stages for a ms. to be delivered in December, and the press wants each chapter in a separate file; and all references and bibliography in separate files as well.

Is there a way, in EndNote or MS Word, to link files and write references to a different, “master file”?  In theory this should be possible, but I haven’t stumbled on a way yet.  (I think Production can handle it if I don’t find the solution and keep references in each chapter file but I’d like to give it a go).

Sequential numbering of references is no problem of course; it’s the separate files that has me pondering.  I’m not sure if, as the end of revising, I can adapt your Bibliography workaround to the same purpose for References.  As I study it, it looks possible to follow the same steps for citations.


Bob Royalty

Wabash College

What version of Endnote are you using? X4, or X5 or earlier version?