I have a citation that looks something like this in the bibliography (this is a fake citation, by the way):
EPRC (Embassy of the People’s Republic of China)
2008 Survey of Occupations among Chinese in Uganda. Kampala: Embassy of People’s Republic of China
In the in-text citation, the format should look like this:
(EPRC: 45)
However, I don’t know how to get this result. What do I enter in the “author” field in order to get the correct result for both the in-text citation and the bibliography?
In the “author” field of the record entry, if I enter this:
EPRC, (Embassy of the People’s Republic of China)
I do get the correct in-text citation, but the bibliography will be wrong because of that comma. It will look like this:
EPRC, (Embassy of the People’s Republic of China)
2008 Survey of Occupations among Chinese in Uganda. Kampala: Embassy of People’s Republic of China
I should clarify that in the Chicago author-date citation system, when an organisation’s name is long and unwieldy, it allows an abbreviated form of the author, and then the full name of the author follows the abbreviation in parenthesis. However, there is NO COMMA between the abbreviated author name and the author’s full name.
This is correct :
EPRC (Embassy of the People’s Republic of China)
2008 Survey of Occupations in Uganda. Kampala: Embassy of the People’s Republic of China.
This is wrong :
EPRC, (Embassy of the People’s Republic of China)
2008 Survey of Occupations in Uganda. Kampala: Embassy of the People’s Republic of China.
(What output style are you using and what reference type are you basing your examples?)
Suggest parsing the acronym (EPRC) so it appears in the Author field but create a custom field to hold the full name of the acronym (Embassy of the People’s Republic of China). Then modify the reference’s bibliography template to include the new field.
Doing the two (adding a custom field and modifying the bibliography template) will generate a bibliography entry without the comma.
I use “Anthropology Style Guide” as my citation style. It is basically a slightly modified version of Chicago’s author-date system.
I have over 2,000 some references. Is there a way to use your suggestion of modifying the template without having to change any data in the other 2,000 some references? Maybe I need to see an example of what a modified reference style would look like.
I am using EndNote X5 for Macs.
The simplest method would be to convert the bibliography portion of your document to a text file after you’ve finalized the document. This will remove the EndNote codes and enable you to manually delete the comma from the bibliography. Suggest you make a backup copy of your document before the conversion because once the EndNote field codes are removed, they’re gone for good and the only way to restore them is to manually insert each one back into the document.
For an overview of modifying the reference type and output style template refer to the attached images. The example illustrates modifying the Book reference and output style templates.
I’ve been modifying my reference type fields. I have used “Custom 8” as the “Original Year”. This works fine for the bibliography. However, when I come to the citations portion, there is nowhere to insert the field “Original Year”. It doesn’t show up in the pop-down list. How come “Original Year” shows in the Bibliography pop-down list but not the Citation pop-down list? Ugh.
By the way “Custom 8” is one of the best fields to use because “Eletronic Article” reference type has already used up ALL custom fields except “Custom 8”.
@teabowl1 wrote:
I’ve been modifying my reference type fields. I have used “Custom 8” as the “Original Year”. This works fine for the bibliography. However, when I come to the citations portion, there is nowhere to insert the field “Original Year”. It doesn’t show up in the pop-down list. How come “Original Year” shows in the Bibliography pop-down list but not the Citation pop-down list? Ugh.
I think this is referencing your other message concerning using the combined publication dates? It’s an annoyance but when renaming custom fields, the original custom field number (not the “new” name) needs to inserted in the citation template - which you’ve noted is “Custom 8”. So just scroll down the pop-up menu to locate and select “Custom 8”.
Also, if you run out of custom fields in a template, just write-over another field that isn’t in use.
Oh whoops! Yes, this is referring to my other question. I’ve going back and forth too much from Web browser to EndNote.
By the way “Custom 8” (the name) doesn’t even show up in the Citation template! All “Custom” fields, up to “Custom 7” show up, but not “Custom 8”. Nevertheless, I’ll try your suggestion and manually type in “Custom 8” and see what happens.
Congrats, teabowl1 - looks like you’ve found a bug. The reference templates show a custom field named “Custom 8” but it’s true the “Insert field” menu does not include the field in the list. Never noticed it before as I seldom use custom fields above level 5.
Suggest submitting it on the Product Suggestion section of the forum: http://community.thomsonreuters.com/t5/EndNote-Product-Suggestions/bd-p/en-suggest or as a bug report to tech support, particularly if manually entering Custom 8 in the template does not work. Email/phone tech support at: http://www.endnote.com/support/entechform.asp
