I often need to send student papers stored as full text attachments inside an Endnote reference. I currently have to open the reference, open the full text with Acrobat, save the full text in a different directory, fire up my email program, write the email, and attach the copy of the original full text.
Is there a way to do email a stored attachment directly from within Endnote?
Sure would be a great feature.
Thanks!
Not in current versions, but since Endnote X, the relatively linked PDFs are stored in a pretty transparent way based either on the title you originally gave to the PDF, or to the “Author-YEAR-beginning of title-some number” if the file was downloaded automatically , so you should be able to navigate to the correct folder and email it directly, pretty easily. (remembering to not violate any copyright)
I need to do that often, and I do it this way.
Make links to full text PDF files (using either Attachment field or URL field - point of divergence).
Select articles I want to send to other people (or students), by ctrl-click.
In my case (using URL field), open link command (ctrl+G), which opens all the PDF files (better to stay less than 10 articles).
From “File menu in Acrobat”, choose email command, which should bring up e-mail program (like Outlook).
Attachement is already there, if you use Outlook.
Choose recipients and type brief message.
Do the same thing (copy recipients mail address, and paste in) for other articles.
I usually do this in a couple of minutes to send 5-10 articles to 3-4 people. Not a big job.
@myoshigi wrote:
I need to do that often, and I do it this way.
Make links to full text PDF files (using either Attachment field or URL field - point of divergence).
Select articles I want to send to other people (or students), by ctrl-click.
In my case (using URL field), open link command (ctrl+G), which opens all the PDF files (better to stay less than 10 articles).
From “File menu in Acrobat”, choose email command, which should bring up e-mail program (like Outlook).
Attachement is already there, if you use Outlook.
Choose recipients and type brief message.
Do the same thing (copy recipients mail address, and paste in) for other articles.
I usually do this in a couple of minutes to send 5-10 articles to 3-4 people. Not a big job.
Thanks for the fast reponses!
So the workaround is to leverage the ability of Acrobat to send an open file to Outlook as an attachment. Nice! If I want to send 3 articles to one person, this way I need to send 3 emails, right?
Sure would be nice for Endnote to get this done by talking directly to Outlook in a future release .
Now if only Endnote could run under Linux via Cross Over Windows. (But that’s a topic for another post.)
thanks to all.
EndNote does “talk” directly to Outlook through the Compressed Library > Create and Email… function. This is designed to automatically email EndNote references and their associated attachments - not just the attachments.
Also, there are some Linux-related options discussed here:
Jason Rollins, the EndNote team
@jasonr wrote:
EndNote does “talk” directly to Outlook through the Compressed Library > Create and Email… function. This is designed to automatically email EndNote references and their associated attachments - not just the attachments.
Also, there are some Linux-related options discussed here:
Jason Rollins, the EndNote team
The ability of Endnote to talk directly to Outlook will, I hope, make adding the ability to email full text references easier for a future release.
Alas, I am well aware of the Linux discussions (but thank you very much for taking the trouble to point me to them).
Until CWYW functionality with Word (or Open Office) is supported under Cross Over Windows/WINE (and this won’t happen without lots of input to the Codeweavers folks from Endnote users who wish to move to Linux), Endnote under Linux simply doesn’t have the functionality to make it useful under Linux.
Sooo frustrating. I upgraded to X6 because it was supposed to be able to do just that. It does not. Why can’t you just export selected PDFs to a folder? It can’t be that hard.
I have endnote x 7.02, WIndows 7 64 bit, Outlook 2013 (which is set as the default email program for my OS).
I used to be able to click on the email icon (envelope) for a given PDF attachment to a reference and have it create a new email in outlook. However, I think since the last patch, if I click on the envelope nothing happens. Same thing goes for trying to email a reference citation (right clicking on a reference and selecting email reference).
Any workarounds for this?
Thanks,
Justin
Am having the same problem as Justin after upgrading from Outlook 2010 to 2013. I try to email the selected reference and nothing happens. Used to work nicely in previous versions. I contacted customer support and they said it was due to the MAPI configuration in Outlook, but I have verified that this is correct and still the problem persists. Would really great to know if there was a fix for this issue.
Foster
Solved the problem…it is an issue with the 64-bit version of MS Office 2013. If you uninstall that version, and install the 32-bit version, the problem is corrected. According to the Microsoft website, the 32-bit version of Office 2013 is more compatible with other non-Microsoft software programs.
Thanks for your posting your solution. That seems like a bummer to have to install 32 bit version, which will mean all my preferences, dictionaries, etc will have to be transferred over.
-J
Agreed! You might check the Microsoft website to see if there is a way to save the dictionary, preferences, etc. across the two versions. I haven’t checked to see if mine transferred over yet, but I will…
I have the identical problem, but in 64-bit Word 2010. So it’s a 64- vs 32-bit OS problem, not a word version problem.
@jasonr wrote:
EndNote does “talk” directly to Outlook through the Compressed Library > Create and Email… function. This is designed to automatically email EndNote references and their associated attachments - not just the attachments.
Jason Rollins, the EndNote team
This seems like a great solution if everybody to whom you are sending the compressed library file has EndNote. Is there a way to email multiple PDFs if not everybody has EndNote? I could only figure out how to email one reference + file attachment at a time.
Thanks