I have a large document (a Ph.D. thesis) for which I am using Endnote X9. At the front end of the document (MS Word), I have a list of tables, list of figures etc. which have different captions to those appearing in the main doc (to save on space and superfluous content). When I update my citations and bibliography, Endnote is also updting these lists of figures and tables etc. and the formatting and text I have typed is overwritten, and reverts to the figure captions in the main doc. This is becoming problemattic as I cross-check my bibliography, as every time I need to update just one citation, the lists of tables and figures etc. at the front end of the doc are changing and I need to manually update them.
My question is; is there a way of updating the citations and bibliography without affecting the list of figures and tables etc.?
Am I using Endnote to insert figures / tables? - No; I am using MS Word to do this and I suspect (as you suggest) that Endnote is triggering the updates.
Placing a paragraph break within the figure caption isn’t going to work I’m afraid. I mean, technically it would work but it will compromise the legibility of the figure captions. Surlely there is a way to have Endnote update the bibliography without triggering an update of Word’s captions etc.
Within the doc there are figures, tables and equations. For each new figure, table or equation I have given it a “caption” using the “insert caption” feature. Within the text, I have used the “cross reference” feature to refer to figures, tables or equations. Each caption is detailed, and explains / describes the figure, table or equation. Here is an example of one figure caption:
Figure 7.4: Treatment mean pre-dawn leaf water potential (Ψ) in MPa (a); mean maximum photosystem II photochemical efficiency (Fv/Fm) (b); and mean variable minimum fluorescence (Fv/Fo) (c) plotted against number of days since roots were severed. Asterisks in the inset matrix show significant differences between control and treatment (left hand side) on a particular day with the following significance codes; * p ≤ 0.05 **p ≤ 0.01 *** p ≤ 0.001. Dashed lines denote mean soil water volume (%) throughout the study. Error bars show ± one standard error
Obvioulsy I don’t want this to appear in my “list of figures” at the front end of the document, so after I’ve inserted the “list of figures”, I’ve manually changed the text to:
Figure 7.4: Treatment effects on physiology
I’ve also reformatted the “list of figures”. The problem is, to be clear, when I “update citations and bibliography” using the Endnote plugin, the “list of figures” reverts back to the full figure captions and original formatting. The formatting is an easy fix, and I can live with that changing each time. But, each list consitutues an entire page in my thesis, and retyping it every time I add in or update another citation is becoming tiresome.
And yes, I’ve learned from the tiresome nature of the process to leave this step to the very end. However, I’ve since noticed that the date of one of my citations was incorrect. An easy fix in the Endnote library, but a laborious task in Word given the problems I’m encountering. I don’t imagine I’m the first to experince this, so any help is greatly appreciated, and I hope others can benefit, too.
Within the doc there are figures, tables and equations. For each new figure, table or equation I have given it a “caption” using the “insert caption” feature. Within the text, I have used the “cross reference” feature to refer to figures, tables or equations. Each caption is detailed, and explains / describes the figure, table or equation. Here is an example of one figure caption:
Figure 7.4: Treatment mean pre-dawn leaf water potential (Ψ) in MPa (a); mean maximum photosystem II photochemical efficiency (Fv/Fm) (b); and mean variable minimum fluorescence (Fv/Fo) (c) plotted against number of days since roots were severed. Asterisks in the inset matrix show significant differences between control and treatment (left hand side) on a particular day with the following significance codes; * p ≤ 0.05 **p ≤ 0.01 *** p ≤ 0.001. Dashed lines denote mean soil water volume (%) throughout the study. Error bars show ± one standard error
Obvioulsy I don’t want this to appear in my “list of figures” at the front end of the document, so after I’ve inserted the “list of figures”, I’ve manually changed the text to:
Figure 7.4: Treatment effects on physiology
I’ve also reformatted the “list of figures”. The problem is, when I “update citations and bibliography” using the Endnote plugin, the “list of figures” reverts back to the full figure captions and original formatting. The formatting is an easy fix, and I can live with that changing each time. But, each list consitutues an entire page in my thesis, and retyping it every time I add in or update another citation is becoming tiresome.
I usually leave this step to the very end. However, I’ve since noticed that the date of one of my citations was incorrect. An easy fix in the Endnote library, but a laborious task in Word given the problems I’m encountering. I don’t imagine I’m the first to experince this, so any help is greatly appreciated, and I hope others can benefit, too.
Within the doc there are figures, tables and equations. For each new figure, table or equation I have given it a “caption” using the “insert caption” feature. Within the text, I have used the “cross reference” feature to refer to figures, tables or equations. Each caption is detailed, and explains / describes the figure, table or equation. Here is an example of one figure caption:
Figure 7.4: Treatment mean pre-dawn leaf water potential (Ψ) in MPa (a); mean maximum photosystem II photochemical efficiency (Fv/Fm) (b); and mean variable minimum fluorescence (Fv/Fo) (c) plotted against number of days since roots were severed. Asterisks in the inset matrix show significant differences between control and treatment (left hand side) on a particular day with the following significance codes; * p ≤ 0.05 ** p ≤ 0.01 *** p ≤ 0.001. Dashed lines denote mean soil water volume (%) throughout the study. Error bars show ± one standard error
Obviously I don’t want this to appear in my “list of figures” at the front end of the document, so after I’ve inserted the “list of figures”, I’ve manually changed the text to:
Figure 7.4: Treatment effects on physiology
I’ve also reformatted the “list of figures”. The problem is, to be clear, when I “update citations and bibliography” using the Endnote plugin, the “list of figures” reverts back to the full figure captions and original formatting. The formatting is an easy fix, and I can live with that changing each time. But, each list constitutes an entire page in my thesis, and retyping it every time I add in or update another citation is becoming tiresome.
I usually leave this step to the very end. However, I’ve since noticed that the date of one of my citations was incorrect. An easy fix in the Endnote library, but a laborious task in Word given the problems I’m encountering. I don’t imagine I’m the first to experience this, so any help is greatly appreciated, and I hope others can benefit, too.