Fields formatting

Hi there,

Could someone explain (in simple terms) what the various terms mean when formatting inserted fields:

  • End of paragraph

  • Tab

  • Forced separation

  • Link adjacent

  • Singular/plural

I’d be interested to know what happens when these are used, how to use them (place them before/after the field?) and particularly what the difference is between ‘forced separation’ and ‘link adjacent’.

Many thanks!

You will want to download the Editing Reference Types and Styles pdf guide from our website which can be found at: End of Paragraph This will insert a line break. Tab This will insert a tab. The default size of the tab that will show in the document is based on Word’s own default settings. However, there are settings in Cite While You Write to manipulate this further. Forced Separation This will break the normal link between a field and the text following it. In the Book Section example above, the colon would normally be linked to the City field preceding it. If there was no data in the City field, the colon would not appear. However, assume we want it to appear whenever there is data in the Publisher field, whether or not there is data in the City field. We could get this result by placing a Forced Separation between the City field and the colon, then placing a Link Adjacent Text to link the colon to the Publisher field. Link Adjacent Text This will link the text preceding it to the text following it, and usually is used in place of a normal space. It is similar to a nonbreaking space in Word. In the Book Section template above, the “p.” or “pp.” and their preceding comma should be present only if there is data in the Pages field. The Link Adjacent Text character between the comma and “p.^pp.” links the comma to the singular/plural text string; it also links the “p.^pp.” text string to the Pages field following it. If there is nothing in the Pages field, the comma and the “p.^pp.” will not appear in the bibliography. Singular/Plural This is used between the singular and plural versions of textual additions to the style. For example, in the Book Section template above, “p.^pp.” indicates that if there is only one page number, then “p.” should be used but if there is more than one page number, then “pp.” should be used. You can find this information on page 37 of the guide.

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