How to detect references that are not in use in Word document (not cited)?

Hello, everyone!

I have a problem: I have a Word document with 20 references, and a corresponding library in Endnote with more than 150 references. How can I select those references in library, that are not cited in Word and delete them?

Thank you for your answers! :slight_smile:

And exactly why would you want to?  You can recover the references into a new library (but they will have different numbers) via the recover travelling libarary command (from Word document, endnote toolbar, export traveling library).  To get the references with the same numbers, the workaround I have used, is to unformat the references in the document, save as an RTF and close and use the “format paper” option.  This will produce a list of  references used in the paper, and you can hide those and select and delete the rest (ON A COPY).  You now have a Paper specific version of the library, with the correct record numbers. 

Message Edited by Leanne on 06-18-2009 09:18 AM

@leanne wrote:
And exactly why would you want to?

So, another part of my problem: when I perform online search (PubMed), and enter some keywords - I get some references (search results) that sutisfy my keywords. I need usually one particular paper from a set of search results, so I add this paper to my custom groups (drag and drop). But all other undesired references are also been added (in the part ‘All References’). And after 3-4 such searches my library grows in geometric progression. That is why I need to filtrate my library and delete all items that are not present in my word doc.

@leanne wrote:
You can recover the references into a new library (but they will have different numbers) via the recover travelling libarary command (from Word document, endnote toolbar, export traveling library)

Yeah, this works, but the numbers are different - the library becomes ‘unlinked’)

@leanne wrote:
To get the references with the same numbers, the workaround I have used, is to unformat the references in the document, save as an RTF and close and use the “format paper” option.  This will produce a list of  references used in the paper, and you can hide those and select and delete the rest (ON A COPY).  You now have a Paper specific version of the library, with the correct record numbers.

After I click"format paper" Endnote recognises nothing… 

And another small question. Where can I see or edit the linkage between my doc file and particular library and also the numbers (IDs) of library references? For example, when I have thesis from last year (thesis2008.doc) with its own library (articles2008.enl), and now I copy this thesis to the new file (thesis2009.doc), and also copy endnote-library (articles2009.enl), can I manually set articles2009.enl for the file thesis2009.doc and then make changes in articles2009.enl and see apropriate changes in thesis2009.doc?

@fish_msk wrote:


@leanne wrote:
And exactly why would you want to?


So, another part of my problem: when I perform online search (PubMed), and enter some keywords - I get some references (search results) that sutisfy my keywords. I need usually one particular paper from a set of search results, so I add this paper to my custom groups (drag and drop). But all other undesired references are also been added (in the part ‘All References’). And after 3-4 such searches my library grows in geometric progression. That is why I need to filtrate my library and delete all items that are not present in my word doc.


 

You must be using the original version of X2 or not using the “online” as opposed to “integrated”.  Check out http://www.library.uq.edu.au/endnote/new_in_endnoteX2.html for a walk through.

 

 


 

And another small question. Where can I see or edit the linkage between my doc file and particular library and also the numbers (IDs) of library references? For example, when I have thesis from last year (thesis2008.doc) with its own library (articles2008.enl), and now I copy this thesis to the new file (thesis2009.doc), and also copy endnote-library (articles2009.enl), can I manually set articles2009.enl for the file thesis2009.doc and then make changes in articles2009.enl and see apropriate changes in thesis2009.doc?

I am not sure of this - and I am not sure you edit the linkage.  It will look in the open library for a match or keep the “travelling version” of the references, but if you copy from one document to another, it might not bring the “travelling” references with the text.  (Although there is all that information in the field, so maybe it does?) – If you have both libraries open, it will pull from both though, unless they are overlapping libraries.  Then you should open one and format and then close it and open the other and format.  Otherwise if the same reference is in both libraries with the same record number, Endnote asks which one you want to use. 

 


@leanne wrote:
To get the references with the same numbers, the workaround I have used, is to unformat the references in the document, save as an RTF and close and use the “format paper” option.  This will produce a list of  references used in the paper, and you can hide those and select and delete the rest (ON A COPY).  You now have a Paper specific version of the library, with the correct record numbers.


After I click"format paper" Endnote recognises nothing…

 

From Endnote, you need to chose tools, format paper and then it should ask you what document you want to open. (You need to close the paper you were working on, after saving it as and RTF).

Leanne wrote: 

You must be using the original version of X2 or not using the “online” as opposed to “integrated”.  Check out http://www.library.uq.edu.au/endnote/new_in_endnoteX2.html for a walk through.

Leanne, thanks a lot! This patch (Feb2009) has solved my problem with ungrouped references!

@leanne wrote:

From Endnote, you need to chose tools, format paper and then it should ask you what document you want to open. (You need to close the paper you were working on, after saving it as and RTF).

I’ve done this steps, Endnote cannot recognise anything after I open rtf document from tools - format paper… All references are unmatched. You can see my screenshot here

Message Edited by Fish_msk on 06-22-2009 03:41 AM

You have unformat the paper first (so in curley bracketed form) then save it as an RTF and then format paper. 

 

@fish_msk wrote:

@leanne wrote:

From Endnote, you need to chose tools, format paper and then it should ask you what document you want to open. (You need to close the paper you were working on, after saving it as and RTF).


I’ve done this steps, Endnote cannot recognise anything after I open rtf document from tools - format paper… All references are unmatched. You can see my screenshot here