Inserting data into Label field for many records

I would like to use the “Label” field instead of the Record Number for my temporary citations because I want to be able to edit references in a document, and then send the document to my boss and be able to have him edit references with his endnote library if he needs to.  We are both planning on inserting into the Label field some combination such as “Author, year, page number” that should be able to distinguish between all our records.

I know how to have Endnote use the Label field instead of the record number for temporary citations, but I don’t know if there is a fast way to insert the Author, year, etc. data into the Label field.  I surely do not want to do this by hand for all of my records.  My question is, is there an easy way to have Endnote insert this data into the Label field for all of the records in my library?  Thanks! 

Not that I am aware of. 

You could try designing an export (output style)  which would put this info into a field and then reimport the records into a new library? 

Thanks for the reply, I think this will work.  I have created an export style that will put the “Accession Number” in the Label field (wanted to try something simple first).  This style was just “Show All” edited in the Label field only, because I want to keep all the data.  When I export the library to a text file the Accession Number does show up in the Label field, but I cannot get Endnote to Import this text file into a new library, the new library remains blank. 

So I did some reading in the help section and it suggested exporting in a tagged format, so I exported the library into an .xml file.  I can successfully import the .xml file into a new library, but the Accession Number is not in the Label field!  When I opened the .xml file it seems as if the output style did not place the Accession Number into the Label field when exporting to the .xml file.  There is no Label field in the .xml file at all.  So I guess my problem would be solved if either I could get Endnote to import a plain text file exported from the “Show All” style, or if I could figure out why Endnote is not placing the Accession Number into the Label field when exporting into an .xml file.  Thanks!

If the Accession number would be sufficient for your needs, you can move that number from one field to another, using the “Change and move fields” (under tools in ENX2). A failing of this option has always been that you can’t copy fields, but can only MOVE them, leaving the other field empty, otherwise, you might be able to achieve what you asked for originally by a series of copy from one field to in front of another field. 

It is really important to note that this operation cannot be undone, so you might want to perform it on a copy.  Also, in subsequent moves (like next week or next year, on new records imported) you want to ensure that the “Don’t move empty fields” checked, or it will erase the Accession number from the lable field of already moved records. 

I will put a link in the Suggestions forum to this discussion!

Ok, I think I’ve got it.  First, I opened the “EndNote Export” style and edited it to put whatever I wanted in the Label field.  For the Accession Number case the label field was changed from  “%F Label” to “%F Accession Number”, I presume I could transfer any other field or number of fields into the Label field…  I then saved the EndNote Export style to a new file and exported my library to a txt file which was now properly tagged for importing.  After importing this txt file into a blank library, the Accession Number was in the Label field.  Thanks for your help!

I am able ti export my library into a txt-file and copy the journal-field to alternate journal this way. But Endnote x3 fails to import it. Which import option did you use?

Thanks for any help.


First add the Theses_IndianDB filter by double-clicking the file, then save it (you can rename the file at this time).  Next go to the EndNote toolbar, select FILE, IMPORT, FILE.  Within the “Import Option” pop-up window, click on the “Import Option” pull-down menu, click “Other Filters…” and in the “Choose an Import Filter” pop-up box, locate and highlight the Theses_IndianDB filter then click CHOOSE.