Hi,
I am wondering if it is possible to design the output style of endnote that it fit our institutes and university demands, which is like the following:
[1] Author 1; Title, Journal etc.
Author 2;
[2] Author 3 Title, Journal etc.
As you can see we usually write our bibliography in 3 columns (Number, authors and the rest of the citation).
The citation number can be handled with a hanging indent, ok. But what about the rest?
Is Endnote able to do like shown above?
I am not willing to convert all citations AFTER I have written my work once again… That would be annoying.
May be some one had a simmilar issue and can offer me a best practise?
Looking at your example there couple of issues that present themselves:
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Author names are stored in a single Endnote field (Author). However, the names would have to be disaggregated in order to achieve printing each name on a separate line.
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You can separate Endnotes fields by using tabs between the colunns but since the columns are not fixed this will present a problem when entry have longer titles and journal titles than other entries. Then the columns won’t align.
A workaround might be to export the data into Excel to manipulate the fields then import the result into Word and use Word’s formatting features to generate the list.
You can get authors one per line, see the Refman (RIS) output file for example ((Bibliography, Author list settings). Then you probably want some unique character to separate the other fields from each other, so they can be parsed into a table column, but I don’t know of anyway to automate it into the table. If I generate a file with
Abdou, S.M.
Jadayel, D.M.
Min, T.
Swansbury, G.J.
Dainton, M.G.
Jafer, O.
Powles, R.L.
Catovsky, D.@Incidence of MLL rearrangement in acute myeloid leukemia, and a CALM- aF10 fusion in M4 type acute myeloblastic leukemia. Leuk Lymphoma 43, 89-95 (2002).
and unlink fields and “convert text to table”, changing the separate text with the @ character – I get:
Abdou, S.M. |
|
Jadayel, D.M. |
|
Min, T. |
|
Swansbury, G.J. |
|
Dainton, M.G. |
|
Jafer, O. |
|
Powles, R.L. |
|
Catovsky, D. |
Incidence of MLL rearrangement in acute myeloid leukemia, and a CALM- aF10 fusion in M4 type acute myeloblastic leukemia. Leuk Lymphoma 43, 89-95 (2002). |
| |
|
Which then requires you to merge the left and right column to get what you are asking for I guess.
Maybe there is a macro one could design with appropriate steps to get the right tabular output. Maybe it would be best to have a different unique character after the author name rather than a carriage return, so that you could search and replace it after the table is created, to introduce the line breaks.
@excalibour wrote:
I am wondering if it is possible to design the output style of endnote that it fit our institutes and university demands, which is like the following:
[1] Author 1; Title, Journal etc.
Author 2;
[2] Author 3 Title, Journal etc.
As you can see we usually write our bibliography in 3 columns (Number, authors and the rest of the citation).
It’s possible to generate a reference list in the described format by making a few modifications in Endnote and using MS Word’s “Mail Merge” function to generate the table. Refer to attached image #1 for a sample result.
You could submit a request on the Suggestions section of the forum for the developers to enable the output style to produce the table you described. However, in the interim here’s a workaround which involves a few steps:
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Add a custom field (e.g., BibNum) in the reference type(s)* to identify the reference’s bibliography number (as assigned in the document’s bibliography listing). (Refer to image #2, top.) Then manually enter the bibliography number in the Endnote record’s “BibNum” field. (Refer to image #2, top.) [*Go to the Endnote toolbar and select Edit > Preferences > Reference Types, click the Modify Reference Types button then use the pull-down menu to access the reference template you want to modify.]
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Modify the following bibliography sections* of the Endnote output style. [*Go to the Endnote toolbar and select Edit > Output Styles > Edit [name of your output style.]
a. Templates. Insert the “[BibNum]” field (encased in brackets, no quotation marks) and one tab after the [BibNum] and the Author fields. (Refer to image #2, bottom.)
b. Author Lists. Change the separators to a semicolon followed by space. Also select the option to list all authors. (Refer to image #2, bottom.)
c. Sort Order. Change the sort order so the entries will be sorted using the custom field (BibNum which uses the Custom 8 field). (Refer to image #2, bottom.)
d. Layout. Delete the bibliography number. (Refer to image #2, bottom.) Close the output style file’s dialog box and save the changes.
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Now, export* the Endnote references using the modified output style file. [*Go to the Endnote toolbar and select File > Export, designate the file location and name, save as a Text File, and select the modified output file as the “Output style”.] The exported references will be saved as a text (.txt) file.
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Open the .txt file in MS Word and insert the column headers (e.g., BibNum, Author, Reference) at the top of the page. Also insert a tab after the BibNum and the Author fields then re-save the file as a.txt file. (Refer to image #3, top.)
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Use MS Word’s “Mail Merge” function to create the merge document which is a 3-column table incorporating the which three headers merge codes (BibNum, Author, Reference). (Refer to image #3, bottom which shows the 3-column table with the merge command codes).
a. Click the “Mailings” tab in the MS Word ribbon.
b. Click the “Start Mail Merge” pull-down menu and select “Letters”.
c. Click the “Select Recipients” pull-down menu and select “Use an Existing List”.
d. Create a 3-column table in the blank MS Word document. Create the same number of rows as there are Endnote references in the exported text (.txt) file.
1). Place your cursor in the first column then click the “Insert Merge Field” pull-down maenu and select “BibNum”.
2). Place your cursor in the second column then click the “Insert Merge Field” pull-down menu and select “Author”.
3). Place your cursor in the third column then click the “Insert Merge Field” pull-down menu and select “Reference”.
Click the Enter key then click the “Rules” pull-down menu and select “Next Record”. Resize the columns by
grabbing and dragging the sizing bars.
4). Create more rows by copying and pasting to build as many rows as there are bibliographic entries in the .txt file.
For the last entry omit the “Next Record” merge code.
5). Click the “Finish and merge” pull-down menu and select “edit individual documents” to perform the mail merge.
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Finally format the authors (using search and replace) so each name appears on a single line. (Select all the author names in column 2 then search for a semicolon followed by a space; replace with a semicolon and manual line break. Resize the columns as needed and “hide” the table lines.
@excalibour wrote:
…Just for unterstanding: The link between word and Endnote is after the exportation broken, right?
Unfortunately, yes – exporting the Endnote data to create the bibliography list does break the links. The resulting bibliography references will not be “connected” to the corresponding Endnote records. So creating your specialized bibliography format should be performed only when the research document has been completed,
BTW, which Endnote output style are you using? I wasn’t aware of the style so resorted to the generic “Numbered” style when generating the workaround instructions.
Revised prior posting to provide more detailed instructions for the workaround and mail merge process along with annotated images.
