Hi All, I am looking for some advice on this before I start. Four colleagues and I have written a book. There are fifteen chapters (6000-15000 words each), We have five endnote libraries. These libraries will have several thousand references each. Now I need to assemble this mass into a single document to format the references.
My first thought is to merge the libraries into a single library, and merge the word files into a single file to format the references. The problem with this, as you will all know, is that I’ll have to go through by hand and match-up all the references because they will be renumbered in the merged library. This sounds like a hugh task for a document this size. Do I have any other choices?
I came across this http://chemistry.library.wisc.edu/writing/endnote.html#collaborative-writing which seems to suggest that one can edit the complied manuscript with multiple endnote libraries open simultaneously. Will that work to format a single reference section?
Thanks in advance.
Cheers,
Jonathan
Here’s a sleep-deprived thought which I haven’t tested…EndNote’s temporary citations are usually set as: Author, Year, Reference Number. But what if you changed the Reference Number to “Pages” then reformatted the chapter (with the corresponding EndNote library opened)? Upon completion, save the references into a travelling library. The continue onto the next chapter, change the EndNote preferences from Reference Number to “Pages”, reformat the paper, then save the references into the same travelling library. Continue until you’ve worked through all the chapters, assembled one really big travelling library. The chapters could be assembled and the citations can now be matched-up since no reference numbers are needed. The limitation with this is that all the users must have EndNote X1 or later as the “Pages” setting isn’t in earlier versions.
Anyway, just a thought.
(To access “Pages” go the toolbar and select EDIT, PREFERENCES, TEMPORARY CITATIONS. Under “Record Number Marker” tick the “Use field instead of record number” and select “Pages” from the pull-down menu.)
Thanks Leanne, and CrazyGecko. I will be using a Mac, but the Word documents and endnote libraries come from a mixture of macs and PCs. I will be using X3. I’m pretty sure that everyone is using at least X2 for endnote.
So just to make sure I understand this. I’m going to make a new Word document into which I copy the text from all 15 chapters [should the references be formated or unformatted?]. I’l then going to open all 5 endnote libraries and then I am going to ask endnote to format the references. Is that right?
OK, so unformatted and then follow what I said in my last post?
Great, thanks Leanne! I will do as you suggest and report back soon. The book is due to the publisher by the end of June so I shouldn’t be long is trying this out.
Cheers,
Jonathan