Hi - I send my thesis to the proof reader without the references (millions of them) and now have out them back, but every time I add a new reference the whole bibliography copies itself under the last one! I have about 4 there now and can delete them but they come back each time I use endnote! Help! I am printing on 3.1.12
thanks
I’m unclear as to what you mean by “printing on 3.1.12” but what you could do is first make a copy of the thesis document then using this copy unformat then reformat the citations/bibliography. (Working on the file copy is a precautionary practice.)
Hi I am printing the final thesis on 3.1.13 (not 12!) to submit so running out of time fast! Thanks for your suggestion - I’ll give it a try, but please can you advise where the format function is?
Many thanks
Liz
Unformatting/reformating the citations/bibliography may vary depending upon what version of EndNote and MS Word you’re using. For recent versions of MS Word go to EndNote tab in the MS Word ribbon, click “Convert Citations and Bibliography” and select: Convert to Unformatted Citations. Then to format the citations click: Update Citations and Bibliography.
Another issue may be that your document has section breaks and your EndNote output style is set to insert a bibliography after the section breaks and at the end of your document. [Go to the toolbar, select Edit > Output Styles > Edit (name of the style you’re using). Then click “Sections” and see if the setting is set to "Create a complete bibliography at the end of the document.) If you need to change the setting do so then exit the output style. Note that changes will be saved to a new output style file having the word “Copy” so change both EndNote and MS Word to use the new output style. Refer to the attached image.
Hi - I’m really grateful to you for going to all this trouble in my hour of need but unfortunately it hasn’t resolved the problem 
the references are only coming in at the end of the document, and that setting is correct. I followed the formatting advice and deleted the additional copies but an additional copy has returned. Do you have any other suggestions?? There are 400+ references. I can at least temporarily delete them to print it. Could it be that the proof reader who does not have endnote put commas in the references in the document or the document being worked on, on a different computer has triggered this???
If you have further suggestions I’d be really grateful
regards
Liz
@liz wrote:
Do you have any other suggestions?? There are 400+ references. I can at least temporarily delete them to print it. Could it be that the proof reader who does not have endnote put commas in the references in the document or the document being worked on, on a different computer has triggered this???
The issue of the proofreader adding commas doesn’t seem likely as manual changes to EndNote in-text citations or references in this manner shouldn’t normally “take”. Changes need to be either done via the reference type or by editing the citation.
What output style are you using? And did you check my last posting regarding section breaks and whether the output style’s “Section” setting is set to a single bibliography?
In the document are there any section breaks before or after the duplicate bibliographies?
Did you use the same EndNote library regardless of the computer? Or did each computer have a different EndNote library?
You might test making a new document then copying some of the citations to see if duplicate bibliographies are generated. If not this may indicate your original document may have been corrupted.
Hi
Yes I did check and there it is set to only one bibliography at the end. However - the document is made of lots of word chapters all which had thier own bibliography at the end, now it is a merged document.
The proof reader has no Endnote and used word 2007. I have word 2010 and I have just noticed that it says its in compatibility mode - could that be a problem. I can still insert new references but it takes ages and I have to click on a ‘switch to’ button in endnote
thanks for taking the trouble to reply - much appreciated
Compatibility settings shouldn’t cause any problems.
– I would add one more step to those that CG recommended. After unformatting the citations, clean up all the field codes. On a PC, select all and type ctrl+6. You could then scan for any citations that aren’t in curly brackets to see if one of them was corrupted. (one way to do this, with a document that may be long, is to search for each digit follow by a parentheses if author, year format, for example. – if you find one, mark it, and re-add that one, or that group of citations after reformating. .
Are there lots of tracked changes - sometimes the “deleted text” they harbor corrupted citations? You may want to run thru those, keeping CWYW off, so new refs are entered in the temporary endnote curly bracketed form.
or PM me and perhaps you can share the document, and I can have a look?
