1.) How do I set up the citations in a table-- part of the same document with a specific bibliographic, in-text citation format. The table needs to be in a different format, specifically, no parenthesis around the citiation. The table contains references that are not in the text of the manuscript. EndNote either needs to link to the table references or let me add references to the bibliography at the end of the manuscript without losing them each time I format the paper.
2.) How do I compare libraries? I have a “traveling library” of all the references in my manuscript, and I want to see which ones from my main, large, source library I have not used in the manuscript.
1.) How do I set up the citations in a table-- part of the same document with a specific bibliographic, in-text citation format. The table needs to be in a different format, specifically, no parenthesis around the citiation. The table contains references that are not in the text of the manuscript. EndNote either needs to link to the table references or let me add references to the bibliography at the end of the manuscript without losing them each time I format the paper.
First, I would construct the table and not worry about the citation format during the writing phase. Just when I was ready to submit, I would copy it to a new document and format it there with an appropriate different output style that has the requirements you need. Unlink the fields and paste the table back into the document, right before or after the existing table. Then I would Hide the text of the whole original table, so that the endnote citation references are still there, but hidden. They will still show up in the list. Alternatively you could just select all the references from the table and insert them, and either hide the references, or hide the author and the year via the edit citation mechanism.
2.) How do I compare libraries? I have a “traveling library” of all the references in my manuscript, and I want to see which ones from my main, large, source library I have not used in the manuscript.
Currently the easiest way to do this, is to unformat a copy of your paper, returning the endnote references to their curly bracketed state, save it as an .rtf file and then close the document. From endnote, use the tools>Format paper and open that .rtf file. select all the “matches” in the match window. When you return to the library window, they will all be selected and you can hide them (references, hide selected), leaving you with the refs that are not used in the paper.
I think I followed the directions for “comparing libraries” exactly. My large, source library does show me the “matched” references, but only as a group: 209/697. It won’t show them within the entire library so I can see the differences… Any other suggestions?
And now, upon trying to repeat the entire process, I see that I have to choose “lookup” and then I get a new “group” called “showing references”. If I “hide” the group, they are still in the “all references” list. If I highlight the group and then go to all references, the highlighting is gone. Am I doing this correctly? I have a MacBookPro, by the way.
Try this, when you have the group “showing references” ctrl A (select all) then ctrl M (show all references) then references> hide selected. you should be left with the references not used in your paper. The ctrl key on a Mac might be something else? Cmd or Apple key?
I still have the making of the table problem-- I haven’t tried your solution yet except to make the table outside of the document with the correct citation format. I wasn’t sure how to insert it into the manuscript without messing up the pages and/or having EndNote correct it’s formatting, as it is now part of the bigger manuscript. I am still working on this issue.
I insert references into tables in documents all the time as part of my work, and I have developed a somewhat simpler way that does not require separate documents and separate styles. It combines several tricks from Word and EndNote (Word 2007, EndNote X2)… My usual method gives me citations in the format Author (year) in the table cells.
First, insert your citations into the table. Then select the author name(s) in the citation field and drag them to the left of the left parenthesis mark, i.e…, out of the citation. It will now appear as plain text. The effect of this is the same as if you had typed the author name before the citation field, then used Edit Citation to Exclude Author. In EndNote X2 the act of dragging the author actually causes the author to be excluded (a feature I just now discovered!). If I then check the Edit Citation dialog box, Exclude Author is checked.
It seems to me that with earlier versions of EndNote, I had to use the Edit Citations box to exclude the names after drag-and-dropping them outside, but this is not difficult either. You do not need to close the Edit Citation box after each one; you can work your way down the list of citations in your table. They will all be listed continuously.
If you really want your citations to have no parentheses at all, this does not work quite as well. I must use Edit Citation to hide the author, year, and parentheses. The drag-and-drop works, but Edit Citation must still be used to hide the empty parentheses. Personally, I do not like to exclude both author and year; when I hide the whole reference, it is difficult to tell where it is later. The format Author (year) should be as acceptable in a table as it is in regular text.