Hi! I’m using Chicago 15th A style.
I’m trying to insert a footnote that refers to a different work by the same author as the preceding footnote. Endnote has suddenly started putting a line instead of the author’s name. Any suggestions how to fix this random aberration?
Hi,
EndNote does this automatically as it is part of Chicago style. From CMoS 16.103:
Chronological arrangement
For successive entries by the same author(s), translator(s), editor(s), or compiler(s), a 3-em dash replaces the name(s) after the first appearance. The entries, however, are arranged chronologically by year of publication, not (as in a bibliography) alphabetized by title (but see 16.104). Undated works designated n.d. or forthcoming follow all dated works (see 17.121–22).
Schuman, Howard, and Jacqueline Scott. 1987. Problems in the use of survey questions to measure public opinion. Science 236:957–59.
———. 1989. Generations and collective memories. American Sociological Review 54:359–81.
I’m new to EndNote so I don’t know if there is a setting to toggle this feature on and off if you prefer that it not do that. Someone else might be able to help out with that.
Marta
(I forgot to say that the example I gave, from Chicago Manual of Style, is formatted according to Chicago 15thB, not 15thA (that is, the Chicago author-date system, used more often in scientific fields, rather than the Chicago footnote system you are using, which is used in the humanities.) However, the 3-em dash rule applies to both.
Hi Leanne,
Many thanks for your kind response to my message. Unfortunately, however, I am referring to footnotes, not the bibliography.
I have tried that chain of command which you suggested (Edit>Output Style> edit “Chicago 15th A” and untick the “Replace repeated authors with: ------” option) in the For subsequent Works by the Same Author setting in FOOTNOTES > Author Lists - however it has not made any difference - very mysterious (not to mention frustrating!)
If you have any other ideas, I would most gladly receive them!
With many thanks
Hi MKD,
Thank you for your messages. I think, however, that the CMoS reference that you mentioned refers to repeated names in a Reference List. It is actually my footnotes that I am having a problem with.
Thank you anyway, though. If you have any other ideas, I’d most willingly receive them!
Open the style for editing, and go to the Footnotes>Repeated Citations section.
The final section (“If the same source repeats in consecutive footnotes”) is the relevant section.
The setting should be “No special handling”.
Hi John,
Many thanks for your expertise. I checked that setting, and, indeed, it is already “no special handling”.
Perhaps the problem is with Footnotes > Author Lists > For Subsequent Works by the Same Author. While I have changed the setting from “replace repeated authors with —” to “print the author list as defined above”, when I close EndNote and reopen it (by the way, the program doesn’t close itself when I click on the red cross; the only way I can close EndNote is by closing Word), the setting has reverted to the — one.
Having said that, even if I change the setting from “replace repeated authors with —” to “print the author list as defined above” and then go directly to my Word document to insert the footnote, while the new setting is fresh in EndNote’s head (so to speak), I still get the line instead of the name.
I’m thoroughly stumped! If you have any other ideas, they would be most gratefully received!
Managed to fix the problem. It was related to security settings in Vista. Phew!
Blexie, could you pleeeease detail what you did?
I found you on this thread and registered because I have the EXACT same problem, difference is: Im due to submit in 5 or 6 days, please please if you read this can I ask you to kindly detail what you went through to remove the problem? I have VISTA too (Vista Home Premium). I beg you, if you read this,to help me as soon as you can. Its such a relief to learn you managed to remove this! I just hope Im not too late here…
Thanks a lot in advance!
Did you do what is advised here by any chance?
http://www.endnote.com/support/faqs/Styles/faq6.asp
I am going to try that right away.
I am using Vista/Word 2003/Endnote X, so it looks like the advice there does apply to me.
Hi there!
While I’m sorry for you that you are having this problem so close to your submission, let’s hope that it can be worked out super-quickly!
Here is where I found my answer to the problem:
http://community.thomsonreuters.com/ts/board/message?board.id=en-general&thread.id=248
The second post from the bottom was the most helpful to me. Having said that, the link that you included in your post looks like it contains pretty much the same advice; I didn’t come across that in my hour of need!
Hope it all works out for you!
Thank you so much for your kind words, I do hope I wil manage to sort this out… but Im afraid I just cant find a solution.
Just in case our links go 404, I will copy the bit in the thread you referred to which I tried and which, in my case, did not work:
"The work-around I would suggest - unless you get a response from someone who understands Vista better - is to go into EndNote then Edit>Preferences>Folder Locations, and change the location of your styles folder (and filters and import etc. if needed) to somewhere else on your computer, maybe within your My Documents. "
This is what I did first, and it is indeed exactly what is in the link I found earlier and pasted in this forum, however this was an absolute catastrophe. What happened is that when I copied the Styles folder to My documents, for some reason my *own* style (which I had called Chicago 15th A_amended, and which was definitely in the Styles Folder in Program Files) DISAPPEARED. I had tweaked the Chicago style during the past months to match exactly what my supervisor wanted, and I never thought about backing up the Style folder! Months of work: gone!I was really upset! Ok so I did a systeme restore, and thank God the file came back, but obviously my problem was unsolved.
So now I am going to detail what happened to me in case somebody, anybody, can hel:
-After the system restore, I saved a copy of my chicago style in the Styles folder in my Documents and pointed Endnote to it in the Preferences and I ran a new “format bibliography” from the toolbar : nothing changed, I still had this horrible line for repeated authors in the footnotes.
I unformatted all the citations and reformatted them, in case it was because the update was not right, but still no luck.
Can anybody help me? Of course just before submitting I could copy the names wherever the line is, but frankly I am quite late as it is, plus of course this will mean that if I need to use Endnote after that, the lines will just come back unless I erase the coded fields, which I am not quite ready to do yet… Not to mention how prone to mistakes it can get when you cut and paste yourself, which is the-very-reason-I-have-been-using-a-software-for-nearly-six-years-in-the-first-place!
Im desperate, whoever reads this and thinks can help please do!
Thanks a lot in advance!
Another info that I have just found out :
I have changed the location of my “Styles” folder to an area which is *totally* under my control ( a folder inside “my document” then just"my documents", the desktop even!), but I seem to have the same problem : the “Styles” folder goes back to “Read-only”*wherever* I place it, but the styles are not “read-only”.It might be the real cause, how do I address this?
Someone please help!
Hi there… you poor thing. Just think, this is going to make a really good story to tell people in a few weeks, when the crisis has passed!
Just a quick thought as I am reaching the end of my knowledge here and I don’t want to lead you astray with misinformation. It’s just that you are speaking of relocating your WHOLE styles folder, whereas I just saved my ONE particular style (Chicago 15thA) to My Documents. Maybe there is something in that?..
Blexie thank you so much, yeah I hope it will be one of those stories… 
Ok I like the idea of just moving the file of the style, Ill try that though because the file is not on read-only, its the styles folder which is. But then how is Endnote going to find it? I have endnote X, I dont think it will “pull from both locations” the way Leanne explained. How do you make Endnote see it?
Leanne : yes the folder was there in My Documents, then I pointed to it. Is there a way to point to an non existant folder? I am not being ironic, I just mean, maybe I did not do it in the right order because what I did was :I first copied the Styles in My docs, then I realised my custom style has disappeared from the folder after the copy/paste, then I did the system restore, then I saved my custom style first thing after the restore when I saw it was back, then I pointed endnote again to the Styles folder in My docs (system restore does not affect documents, so it was still there from before the restore), and then I added my custom style to that folder. I guess it works because endnote does see my style now, and I format my bibliographies ok in Word doc fine etc. The only thing is this line instead of the author name, which does not disappear… If you can spot where I went wrong in this sequence of events, it would be great (I did close Endnote when I was fiddling with the styles folder).
Just to let you know that instead of pointing to a Styles folder I made Endnote point to the Desktop where there was just my custom style. When I unformat citations in my file and re-run the “format bibliography” the line is still there :(.
Im really in trouble.
Just wanted to add that I am able to save changes to my style so my problem is not that I cannot access it, my problem is the line for repeated authors in the footnotes. Oh my, I do hope somebody has an idea!!!
Message Edited by smilinbaby on 04-12-2009 01:50 PM
Thank you so much Leanne, you do give me hope! And no…Im not smiling much but…my baby is (she is 3 months old 
).
Ok so to clarify: I have never had a problem saving my changes to Chicago 15th. Ever since I started tweaking it I have renamed it to “Chicago 15th A_amended”, and it was right there in my Program files folder. I kept changing my custom style and saving my changes and I could see it was working because the changes did show in my thesis dissertation.
Everything was alright until my supervisor mentioned that the line instead of the author’s name for repeated names was a no-no. I checked in Edit /footnotes/ repeated citations and it does say “No special handling” for authors. However, the line still shows. I thought I would do last minute changes to my thesis at the end.
Then I thought about googling and coming here on the forum and I saw that blexie mentioned the same problem and solved it by moving the folder around. Problem is when I first did that my own custom style disappeared for some reason, and you know the rest.
So my main issue really is just to remove the line for repeated author’s names in footnotes.
To answer your question: in endnote my style folder preferences at the moment just points to the Desktop. On the desktop there is just the file I am interested in : Chicago 15th A_Amended. I did that because my real Styles folder, with ALL the styles, is in program files and is set on “read-only” which I thought might have been the problem. And when I did move the Styles folder from Program files to My documents and pointed endnote to it in the preferences, the style folder would still go back to “read-only”. So when blexie said she just moved the style file, I did the same to see if it would work now that my style file was fully accessible on the desktop, and not within a “read-only” folder. But that did not change anything.
Before downloading the style that you sent, do you think you could tell me how you edited it to remove the line in footnotes and not in the bibliography, so that I could do the same to my own edited style? The other option is for me to download yours and then change all the other things so that it fits my needs, but that will be longer. You didn’t just click on “No special handling” did you ?
(thanks again for your patience!)
Hi Leanne
One good news at last!!
I downloaded your style and used it on a copy of my thesis and, tadaaaa: the line IS removed :smileyvery-happy:!!!
The only thing is, as I mentioned earlier,it would save me time to change my style so that the line would be removed, as opposed to changing this one (there are *a lot* of changes), would you mind telling me how you did it?
Looking forward to hearing from you!!!( and smiling again!)
Message Edited by smilinbaby on 04-12-2009 05:31 PM
Ok.
Thank you very much Leanne, now it does work!!
Your answer really puzzled me so I went back to my custom style. Repeated citations was set on “No special handling” so I could not understadn what was wrong and then I realised that the thing I had to change was not that, it was in Footnotes/Authors lists/“Print the Author list as defined above”.Mine was set on “Replace repeated authors with ______”, so I changed that, and now it’s perfect :). I will switch back the “Repeated citations” on "Replace with “Ibid” cos I quite liked it, I could not understand why I had to choose between Ibid or the line for the author’s name, now I understand the two functions were not related!
Actually I do have a couple of other questions on Endnote now that I think about it, but Ill open another thread now that this one is sorted! Thank you very much blexie and Leanne for taking the time to answer me, I really appreciate this :). I mean it, thanks
Here is a copy of the style with the underscore removed.
Cheryl - The EndNote Team
Chicago 16th A.ens (77.6 KB)